When planning any type of event, whether it is a corporate party, a trade show, or an industry mixer, it is crucial to have the right event staffing. Competent and efficient event staffing is the difference between a great and memorable event and one that becomes memorable for all the wrong reasons. The right people can take an event to new heights of success; the wrong people, on the other hand, can tank it.
Hiring event staff, however, can seem like a tricky task. For one, it isn’t easy to foresee all your event staffing needs. Sure, you may be able to guess the number of security guards you will need to man every entry and exit, but what if something doesn’t go according to plan? How do you plan for the unseen and unexpected?
Fret not, because although hiring event staff might seem difficult, it isn’t. Here are a few ways to get the job done:
Internal teams Many business owners tend to create an internal team to handle an event, especially the planning process and some of the logistics. It is a great way to get your employees more involved in the company. But it is something that you should do quite sparingly. For instance, if the event is to celebrate and reward your employees, you would want them all to relax and celebrate, not run around making sure the food is ready on time. This is why it is a much better idea to source additional staffing from outside your organization.
Volunteers Philanthropic events offer the perfect opportunity to hire volunteers to take care of certain tasks, such as small tasks that will not ruin your event even if they are executed in the wrong manner. Although, you need to make sure the vetting process is stringent. You must only hire those who are committed to maintaining the integrity of the event. They must also, ideally, be passionate for or supportive of the cause.
Gig workers With the rising popularity of websites such as Craigslist, it has now become easier than ever to find gig workers who are ready to work at set hourly rates. This, while a seemingly convenient option, comes with its own set of risks. For instance, such workers are generally unvetted. So, by making them a part of your event, you could risk compromising your security.
Professional event staff Professional staffing is, undoubtedly, the best way to staff your next event. It is reliable and fast. Hire an event management and staffing company, such as ESP, LLC. to provide the best people for a wide range of jobs, from checking tickets to cleaning up after the event is over.
Working with a staffing agency
If you want to get the best, most efficient, and most professional staff for your event(s), working with a staffing agency is the best approach. Get in touch with us at ESP, LLC. for event management in Austin. We are your go-to agency for all kinds of events in Texas, regardless of the size. We are experts in event management, event staffing, and event security services.