Events are successful when the guests are happy. But the problem is, guests may not notice things that are right in an event, but they surely notice things that are wrong. That is why it is essential to focus on every little detail of your event for it to be truly successful. From start to finish, your goal should be to create a pleasant experience for the guests. You will be able to do that through proper planning. However, planning for a big event is not so easy. That is why we have listed some common event planning mistakes. When planning for your next event, make sure you steer clear of these mistakes.
Not Focusing On The Technology Aspect
One common mistake many event planners make is, they do not stay ready for the technology aspect of their event. They wrongly assume that they can handle the technical requirements of the event on the event day itself, which is not right. It is essential that you get your technology team to conduct a thorough tech-check and ensure everything is operating like it should before the event starts.
Poor Pre-Event Communication with Guests
Event organizers should not take guest list lightly. In fact, it is one of the key things that determine the success of an event. Before the actual day of the event, it is the duty of the event organizers to get in touch with the guests and provide them with essential information regarding the event. It is quite surprising to observe that a lot of event planners and organizers communicate either too little or too much with the guests before the event. Make sure your guests have critical information about the event such as directions, full agenda, guest badges, and anything else that might help make their event experience pleasant.
Not Stimulating Their Five Senses
We all have heard so much about first impressions. When it comes to events, good first impressions are important. You need to focus on stimulating your guests’ five senses in a clever way by making the event atmosphere warm and welcoming. You need to make sure the temperature is right at your event, visuals are beautiful to look at, food items are appetizing, music is fitting, and aroma of the place is pleasant. If you manage to handle these aspects of your event, you will be successful in creating a good first impression with guests.
If you do not make the above-mentioned mistakes, there are high chances your event will be successful. Keep in mind that an event cannot be organized and managed in the right manner without trained and experienced event staff members. You can plan for an event as much as you want, but without a professional event staff, it won’t be easy for you to execute your plans. If you need staff for your event, you can contact ESP, LLC. We are known for event staffing in San Antonio. Apart from event staff such as banquet service, kitchen staff, bartenders, event security, etc., we also provide clerical & administration, housekeeping & janitorial, general labor & warehouse, and industrial staff.