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4 Things You Shouldn’t Do When Planning a Large Event

We all make mistakes, whether in our personal lives or professionally. What matters is how we learn from the errors of our judgment and grow into wiser individuals. But sometimes, mistakes can prove to be quite costly and not just financially. This is why it is important that we know how to avoid them altogether.

Planning a large event can be an incredibly stressful and overwhelming job. There are countless things you need to do to make sure that it goes off without a hitch and leaves a lasting impression on your guests. And that is why it is likely that you might experience a few pitfalls along the way.

From picking the wrong date to not hiring professional large event bartenders we are going to look at a few mistakes you should avoid when planning a large event so that you are aware and can steer clear of them.


4 Things You Shouldn’t Do When Planning a Large Event

  • Procrastinating One of the most common mistakes event organizers make is failing to start the planning process at the right time. Procrastinating can lead to numerous problems down the line, such as limited venue choices, the inability to book speakers or entertainers, and so on, which is why you need to avoid it. Once the date is set and you have some idea of what the event needs to be, begin planning.

  • Picking the wrong date If there is one way to turn a great event into a dud, it is picking the wrong date or time. So, before you schedule your event, do some research to find out if there are any competing events on the same day. Look at major sporting events, other industry gatherings, or holidays that might pull the crowd away from your event. While you can take your chances and hope that the invitees pick you, it is always a better idea to avoid that situation completely.

  • Not promoting the event well enough Promotion is crucial when organizing a large event. Whether it is an expo or a promotional event, you want to make sure that your target audience knows about it. Get the word out across possibly all available platforms, including email, social media, newspaper ads, and so on. You need to effectively communicate that your event will be a blast and that people will miss out on a lot if they choose not to attend.

  • Not hiring professional event staff When it comes to hiring large event staff, you should always work with a recruiting agency to make sure that you get the best hands on deck. While it might seem expensive right out of the gate, it can make a world of difference in how your event turns out. With professionals manning the bar or taking care of event security, you can rest assured that no major issues will creep up in the middle of it all.

For large event staffing, including bartenders and security personnel, get in touch with us at ESP, LLC. We are one of the top names in event staffing, offering qualified and experienced staff for both indoor and outdoor events, including weddings, festivals, corporate parties, parades, races, sporting events, expos, promotions, and so much more. Whether you are looking for large event hospitality staff, transportation, or janitorial staff, we can customize our services to suit your specific needs and requirements. Browse through our website to know more about us and what we do. You can also reach out to us for more information.


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